Creating a Preventive Maintenance Plan

COURSE DURATION 5 Days

Dates: 29^th March– 3^rd April 2026

 

 

Preventive maintenance (PM) is a proactive approach to maintenance that helps prevent unexpected asset and equipment failures. PM is considered a type of planned maintenance and is a key component of effective facilities management.

 

Objectives

• Apply the basic elements of effective Preventive Maintenance of assets and equipment, and how it fits within Asset Management
• Develop and maintain a Long-term Maintenance Plan for the Facilities
• Identify, evaluate, and manage the risks involved
• Develop and negotiate effective (out)sourcing strategies
• Manage & monitor the performance

 

Key Highlights

• Reducing unexpected equipment failures, lowering repair costs, and extending asset lifespan.
• Scheduling checks using technology.
• Use of data analytics and AI to predict failures, optimize maintenance schedules, and improve productivity.
• Use of AI-powered tools to cut unplanned downtime:
• The basic principles of Preventive Maintenance of Facilities within the context of Asset Management
• Risk-Based Maintenance approach
• Maintenance & Reliability Engineering best practices
• Developing your (out)sourcing strategy
• The diversity of contract types and their useful application
• Monitoring & managing performance

 

Organisational Impact

The organisation will:

• Have a comprehensive understanding of developing preventive & predictive maintenance strategies for the Facilities.
• Benefit from the application of Preventive Maintenance best practices
• Be able to optimize the maintenance effort and make it more effective
• Be able to assess the risks involved and how to manage them
• Be able to develop and implement (out)sourcing strategies
• Have basic instruments to develop and manage a variety of contracts
• Get the best out of the assets and Facilities
• Save time, money, and irritation

 

Personal Impact

By attending, the participants will:

• Gain understanding and practical insight into effective Preventive Maintenance of Facilities
• Be able to manage facilities and contractors more professionally
• Improve their level of subject matter knowledge & skills
• Work more effectively by applying the right approach
• Add value for themselves
• Be able to plan and develop a future career

 

Who should Attend?

This training course is suitable for:

• Facilities Management professionals
• Maintenance Engineers in a Facilities environment
• All professionals negotiating, managing, and verifying contracts in a Facility Management environment
• Continuous Improvement professionals
• Facilities Management teams
• Anyone who wishes to update themselves on Preventive Maintenance of Facilities

 

Training Methodology

The training course will be conducted along workshop principles with formal lectures, case studies, group discussion, and interactive practical exercises. There will be many opportunities for discussion and sharing experiences.

 

Course Outline

 

Day 1: Facilities Management – A Strategic Approach

• Assets & Facilities – The added value
• Facilities Management within the context of Asset Management – From strategy to operations
• Corporate strategy & line of sight – Strategic Master Plan for the Facilities
• Decision-making process in the triangle: Performance – Risk – Costs
• Life Cycle Management of Facilities
• Long term maintenance & investment planning & workflow

 

Day 2: Assessing & Managing Risk

• Cost-benefit decisions: The right amount of maintenance
• Understanding risk: A key driver for preventive maintenance
• Identification and assessment of risk
• Significance of risk
• Risk management
• Risk register, risk matrix
• Risk on the business level
• Risk on asset & facilities level

 

Day 3: Preventive & Predictive Maintenance Strategies

• The maintenance reference plan
• Deterioration of assets – Basic failure behaviour of assets and systems
• The seven steps of Risk-Based Maintenance: Integration of Failure Mode Effect & Criticality Analysis (FMECA)
• Failure patterns & Weibull distribution
• Determine maintenance tasks and frequencies
• Integrating spare parts, tools, and facilities
• Alternative tasks for specific equipment
  • Inspection & testing
  • Condition monitoring

 

Day 4: Outsourcing & Contracting Strategies

• Outsourcing strategies
• Contract types
• The contracting cycle – From setting the RAMS requirements to choosing the right contractor
• Partnerships
• Monitoring & managing performance of contractors
• Periodic evaluation & continuous improvement

 

Day 5: Implementation Aspects

• Optimization: Using Decision Support Tools to optimize maintenance tasks & frequencies
• Implementing Predictive Maintenance technologies
• Implementation aspects and integration with maintenance workflow management and other methodologies like Risk-Based Inspection (API 580) and Potential Failure Analysis (PFA)
• Monitoring performance
• Action plan to implement RBM

 

Certificate

• On successful completion of this training course, the ALARDI Africa Certificate will be issued to the participants.

Venue:

 

Kenya-Nairobi                               Cost USD 1800

Uganda-Kampala                         Cost USD 2100

 

Dates: 29^th March– 3^rd April 2026