Effective Fleet Management

COURSE DURATION 5 Days

Date: 27th – 31st July 2026

Introduction

Fleet Management is the function that affects companies that rely on transportation in business. Our Fleet Management Training Course aims to assist individuals and teams in understanding how to remove or minimize the risks associated with vehicle investment, improving both efficiency and productivity, as well as reducing the overall transportation and staff costs, thus providing 100% compliance with government legislation (duty of care).

Course Objectives:

• Cost Control & Reduction: Minimize expenses like fuel, maintenance, insurance, and labor through efficient routing, preventive care, and expense tracking.
• Maximize Vehicle Utilization: Ensure vehicles are used effectively, identifying underutilized assets to reduce fleet size and optimize assignment.
• Enhance Safety & Compliance: Maintain adherence to regulations (like ELD mandates), conduct driver training, and implement policies to reduce accidents and risks.
• Improve Productivity: Streamline operations, eliminate bottlenecks, and ensure vehicles are available to boost overall business productivity.
• Optimize Maintenance: Schedule preventive maintenance to avoid costly breakdowns, reduce downtime, and extend vehicle lifespan.

Benefits of this Course

• understanding of the benefits of fleet management from a competitive perspective and cost management perspective.
• Analyse the fleet management by component, without losing sight of the ultimate goals of fleet management of On time In full (OTIF).

Training Methodology

The course is offered in-house and can be custom-made to include specific examples and exercises based on the organisation’s activities. The course is wholly interactive, combining theory with role play, team exercises, and group interaction. Evaluation happens through participation and group discussion

Who Should Attend:

• Transport & Logistics Managers
• Fleet Operators
• Freight Forwarders
• Importers and Exporters
• Drivers
• Cost Accountants/ Clerks
• Anyone who wants to start a Transport Business

Course Outline:

Module 1: Introduction to Transport Management

• An overview of the Road Transport sector
• Choosing an appropriate transport mode
• The role of transport in logistics management

• Supply chain planning
• Capacity planning
• Primary Transport
• Secondary Transport
• Cross-docking

• What is fleet management
• Fleet Management Systems
• Aspects of Fleet Management
• Fleet strategy

• Financial strategy
• Customer strategy
• Process strategy
• People strategy
• Practical exercise

• Defining objectives and measures

• Targets
• Initiative’s
• Practical exercise

• Fleet planning
• Setting up
• Cost vs income decisions

• information on transport operating costs
• Source of Information
• Analyse transport operating costs
• Factors that impact transport costs
• Transport operation costs (Fixed and Variable costs)
• Implement preventative measures to control operating costs
• Measures to control transport operating costs
• Charging a client (Formula to apply, gross weight, volume weight, nature of goods)

Module 2: Transport Regulations

• Road safety
• Vehicle licensing
• Road permits
• Driver’s licensing
• Third-party liability
• Public liability permits
• Maximum hours allowed on the wheel
• Maximum loads permitted
• Load safety
• Vehicle roadworthiness
• Transportation of dangerous goods

Module 3: Contract Documentation

• Investigating business opportunities in the transport sector
• Tendering process
• Tender types (Open, Closed, or Negotiated Tenders)
• Conditions of Contracts
• Vehicle purchase Contracts
• Service Contracts
• Written contracts versus verbal contracts
• Importance of written contracts

Module 4: Risk Management

• Identifying and Classifying risk in a transport function
• Health, Safety, and Security in a Transport Business
• Risks to truck drivers include:  e.g., truck vibrations, manual handling of loads, and long sitting positions
•  Physical Risks
• Chemical and Biological risks
• Psychological risks, including stress and violence
• Risk related to individual behaviour of the driver, e.g., smoking, consumption of stimulants, sleeping with prostitutes
• Risk to goods, e.g., damage, theft, loss, etc
• Managing and minimizing risk (GIT Insurance)
• Practical exercise

Module 5: Logistics Plan

• Vehicle management
• Vehicle maintenance
• Maintenance facility selection
• Maintenance documentation
• Vehicle policy

• Driver recruitment
• Driver records
• Vehicle checking
• Using a vehicle log book
• Company policy and procedures
• Operational control
• Standard operating procedures
• Human resource policy
• Vehicle allocation policy
• Usage planning
• Issuing of vehicles
• Fuel control
• Safety
• Parking

Module 6: Routing and Scheduling

• Route planning techniques
• Challenges of Vehicle Routing
• Benefits of route planning and dispatch
•  Higher margins and increased profitability
• Improved customer service
• Higher employee satisfaction
•  Enhanced Management Support

Certificate

• On successful completion of this training course, the ALARDI Africa Certificate will be issued to the participants.

Venue:

Uganda-Kampala                      Cost USD 2100

Malaysia-Kuala Lumpur           Cost USD 2500

Maputo, Mozambique            Cost USD 2200

Date: 27^th – 31^st July 2026